Email Node

This node, under External Objects in the Workflow Administration Console, lets you view the e-mails servers that are configured to work with workflows on the Workflow Server. You can add, modify, and delete e-mail servers from this node.

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To open this node

  1. In the Workflow Administration Console's Console Pane, expand the External Objects node.
  2. Select Email. The node will list of all the e-mail servers that are configured to work with workflows on the Workflow Server.
  3. Tip: You can refresh this list to reflect recent changes by clicking the Refresh link below Email in the Actions Pane. Alternatively, right-click the Email node and select Refresh.

To add an e-mail server

  1. In the Console Pane, select the Email node.
  2. Click Manage e-mail servers from the Actions Pane. Alternatively, right-click the node or an existing e-mail server and select Manage e-mail servers.
  3. In the Email Server Manager dialog box, click Add.
  4. Configure the Email Server Properties.

To modify an e-mail server

  1. In the center Details Pane, select an e-mail server.
  2. Click Properties under the e-mail server's name in the Actions Pane, or right-click the e-mail server and select Properties.
  3. Configure the Email Server Properties.
  4. Note: You can also modify an e-mail server by clicking Edit in the Email Server Manager dialog box. See the To add an e-mail server section above for instructions on how to access this dialog box.

To set an e-mail server as the default e-mail server

  1. In the center Details Pane, select an e-mail server.
  2. Click Set as default under the e-mail server's name in the Actions Pane, or right-click the e-mail server and select Set as default.
  3. Note: You can also make an e-mail server the default e-mail server in the Email Server Manager dialog box. In this dialog box, double-click the Is Default column next to the e-mail server so that a green check mark appears. The To add an e-mail server section above describes how to access the Email Server Manager.

To view the workflows that use a specific e-mail server

  1. In the center Details Pane, select an e-mail server.
  2. Click View Linked Workflows under the e-mail server's name in the Actions Pane, or right-click the e-mail server and select View Linked Workflows.
  3. The Linked Workflows dialog box will show the name, description, and version of the workflows that use the e-mail server.

To delete e-mail servers

  1. In the center Details Pane, select one or more e-mail servers. Hold down CTRL to select more than one e-mail server at once.
  2. Click Delete under the selected item's name in the Actions Pane, or right-click the e-mail server and select Delete.
  3. Note: You can also delete one or more e-mail servers by clicking Delete in the Email Server Manager dialog box. See the To add an e-mail server section above for instructions on how to access this dialog box.

To export the contents of this node in a .csv, .xml, or .txt file

  1. Select the node in the Console Pane.
  2. Select View from the main menu.
  3. Click .
  4. In the Export data dialog box, name the exported file.
  5. Select CSV File, XML File, or Tab Delimited Text File from the drop-down menu.
  6. Click Save.